Attendance Tracking App: What Is It and What Are Its Benefits?
An attendance management application, also known as a time and attendance app, is a digital tool designed to simplify and automate the tracking of employee working hours. It allows you to track employee attendance at the construction sites they are associated with, as well as the hours worked, as well as providing a complete overview of their work shifts with associated information. That is, it helps employees more easily manage their off-site work in a simple and fast way. These apps offer various features to improve the efficiency of attendance management activities in an organization.
Hoida is a specialized software for field service companies. It provides an app for employees to easily log in and out of work using their smartphones.
What are the characteristics of an effective attendance tracking app?
Listed below are some of the features and benefits associated with this application, which has specific credentials for each employee and thus feels personal.
- Automatic attendance recording
- GPS geolocation
- Management of overtime, shifts, attendance and activities of each employee
- Detailed reporting
- Integration with other systems
- Software security and privacy
- Flexibility and remote access in the cloud
- Regular updates
Let's see each point in detail.
Automatic attendance recording
Time and attendance apps like Hoida allow employees to automatically log their time in and out via mobile devices like smartphones or tablets, simply by accessing the right section of the app. No more time cards or installing expensive and bulky devices in every work order.
This entry and exit registration is done quickly and accurately, with the geotag being activated for a few seconds. This minimizes manual registration errors that can be made by manually filling out an Excel file or a paper attendance sheet. This automatic data sending simplifies the work of individual employees and those who manage them.
Geolocation with GPS
Hoida’s application uses digital geographic location to verify the presence of employees in a given workplace, ensuring greater accuracy in recording working hours, while respecting privacy. Geolocation confirms that the employee is in the right job. If not, it signals this to the employee, asking if they are sure they want to clock in or out anyway.
Management of overtime, shifts, attendance and activities of each employee
The attendance app allows you to track overtime and manage work shifts efficiently, simplifying resource planning and salary calculations. Planning is done via the platform from the terminal used by those who manage the resources. The platform communicates in real time with the apps, thanks to the cloud system to which they are linked. Each update can be seen immediately and does not occupy memory on devices, precisely thanks to the nature of the cloud.
In each shift, through the application, each employee can optionally insert a description of the work performed, reporting the hours worked and the tasks performed.
Furthermore, it is possible to request holidays and permits directly via smartphone, simplifying communications between departments.
Detailed reporting
Administrators can easily generate detailed reports on attendance and hours worked, facilitating human resources management and regulatory compliance. The reports are customizable according to needs. This means removing everything that is superfluous and handling only the data that is of interest to you, thus being able to better understand what is working in your company and what can be improved. Well-structured, simple and readable reporting is essential for good management of the entire system.
Integration of other systems with attendance apps
The Hoida attendance app can integrate with other business software, such as payroll or accounting systems, to ensure greater consistency and ease of use. Having multiple software tied to a single system makes it easier to manage the entire business. For example, we are talking about a CRM like HubSpot. It is one of the most complete and user-friendly CRMs on the market and allows integration with third-party systems. This way, you can manage everything from a single platform, from the website to communications to new customer acquisitions, ending with reporting.
Software Security and Privacy
Hoida implements advanced security measures to protect sensitive employee data, such as data encryption. Activating geolocation for a few seconds to digitally clock in and out of employees is fully compliant with privacy regulations, while also verifying that the employee is in the right clerk’s office when clocking in and out.
Those in charge of personnel management have real-time control over the clocking status, precisely because the remote database is cloud-based. Every communication and change via app or platform is therefore immediately seen by both parties. The data is kept safe precisely thanks to the cloud system on which the entire software is based.
Flexibility and remote access in the cloud
Users can access the app and record attendance from anywhere, using their own devices, making it ideal for organizations with employees who work off-site. All communication, based on a single cloud system, happens in real time. It also happens internally to the app and software: no more SMS messages that risk being lost or creating confusion. Every chat remains internal to the system, with all the data inside it, without the need for third-party communication systems.
Furthermore, the application can be downloaded on smartphones as well as tablets, so that any employee can have it on the device they prefer. To access, all you need are credentials.
Regular updates
The attendance app is regularly updated to improve existing features, respond to evolving business needs and ensure compliance with industry regulations. Hoida pays close attention to the needs of its customers, working to better refine all sections of the app, so as to make work increasingly lighter and easier for everyone. In addition, it provides a telephone support service, so as to resolve any problems directly or in the shortest possible time.
Why choose to manage attendance and clocking with an App?
Using an application can significantly help streamline the attendance management process, reducing time spent, improving accuracy, and simplifying regulatory compliance. It also eliminates the hassle of having to purchase and set up ad hoc clocking-in machines, which is sometimes impossible when it comes to jobs where locations are constantly changing, such as cleaning companies. It is therefore an investment, a saving of time and money.
The app is available in the app store. Do you want to know more about the product and all its features? Request a free demo now.
